Free tool · Invoices
Send an invoice today and get paid sooner
Type in the work you finished, pick the province, and download a tidy PDF. The GST or HST, the deposit, and the balance owing are worked out for you.
Your business
PNG or JPG. It sits at the top of every document you make, and stays on this device.
Leave this blank if you are not registered yet.
Customer Details
Document details
Use whatever numbering you already use. We fill in the next one next time.
Discount or deposit
Good spot for how you want to be paid, or what the price does not cover. Clear the field and the section is left off the document.
Line items
Preview
This is the page your customer gets. It updates as you type.
This tool works out GST and HST, and adds PST, RST, or QST as a separate line when you ask it to. It is a document builder, not tax advice. Not sure what tax to charge? Work it out first in the GST/HST calculator. GST and HST rates come from the Canada Revenue Agency.
What a Canadian contractor invoice needs
An invoice gets you paid, so it has to be easy to read and hard to argue with. Here is what belongs on the page.
Your business details and GST/HST number
Name, address, phone, and email so the customer knows who to pay and who to call. If you are registered for GST/HST, your number goes on the invoice as well.
A number nobody has seen before
Give every invoice its own number and never reuse one. This tool remembers the last number you sent and fills in the next one for you.
Two dates that set the clock
The date you sent it and the date you want to be paid. Without a due date, "soon" is whatever the customer decides it means, and that is usually longer than you had in mind.
Line items a customer can follow
Break the job into lines the customer recognises, with the quantity and the rate on each one. One line that says the whole job invites questions and slows the payment down.
The tax shown on its own line
Show the amount and the tax separately, with the rate you charged. The rate follows where the work is done, not where your business is registered. Where HST applies, show the one combined rate.
A deposit credited properly
Money already paid comes off what is still owed, and the total stays as it was, so the tax still adds up. The balance due is the figure your customer acts on, so give it its own box.
Questions about invoicing
Yes. No account, no email, and no limit on how many you make.
Only if you are registered. Most small suppliers do not have to register until their revenue passes $30,000 over four calendar quarters. Once you register you charge the rate for the place the work is done, and it goes on its own line.
Yes, in the four provinces that charge one. Pick British Columbia, Saskatchewan, Manitoba, or Quebec and a tick box appears for the provincial tax, which then prints on its own line beside the GST. It is off until you tick it, because in most of those provinces the tax lands on materials and not on labour, and which side your job falls on depends on the trade.
Pick a run and stick to it, like INV-1001, INV-1002, and so on. Never reuse a number. This tool remembers the last one you downloaded on this device and fills in the next, and it keeps quote numbers on a separate run.
Choose "Deposit paid" and type the amount. It comes off the balance owing, not off the subtotal, so the tax on the job stays right. The invoice then shows the total, the deposit, and the balance due.
Your business details, your province, your notes, and the next invoice number, all kept on your own device. Customer details and line items start blank, because the next job is a different job. Clearing your browser data or using a private window resets it.
Not from this tool. It builds a PDF you can send yourself. StrikeHoney does the rest of the job, with a payment page and a QR code the customer can pay from, deposits credited, and reminders that chase an overdue invoice for you.
Stop rebuilding the same invoice
StrikeHoney keeps your customers, numbers, and tax in one place, then sends the invoice and chases it until it is paid. Quote on Monday, get paid on Friday.